Procurement & Contracts
The City of Brighton is funded by tax dollars and those dollars are spent in accordance with the Municipal Code ARTICLE 3-8 – Contracts and Purchases. City purchases are pursued based on the dollar amount and type of acquisition. An Open Market Purchase can be made from any available and qualified source so long as the total acquisition is less than $15,000. Informal Bids may be pursued for requirements $15,000 to $50,000 so long as three written competitive quotes are sought. Competitive sealed bidding and formal bidding shall be pursued through a sealed bidding process for acquisitions $50,000 or greater.
It is common practice for the City to enter into Master Price Agreements, subject to annual budget appropriation, or to use cooperative purchasing methods when feasible. The base term of a Master Price Agreement does not exceed one year with the option to renew for a maximum of four additional one-year terms so long as there is still a need, the budget allows, and the vendor is in good standing with the City. Cooperative purchasing, essentially piggybacking, allows for acquisition using another jurisdiction's recently solicited and contracted requirement. This method offers the City savings in both physical and monetary resources. Purchasing methods are selected based upon the best interests of the City while performing as stewards of public funds.
E-procurement is the business-to-business, business-to-consumer, or business-to-government purchase and sale of supplies, work, and services through the internet as well as other information and networking systems, such as electronic data interchange and enterprise resource planning.
The City of Brighton has adopted an E-Procurement method for all formal solicitations to include informal solicitations when necessary. The Division of Procurement & Contracts has moved to a paperless philosophy in an effort to work more efficiently and streamline the procurement process. By moving to an electronic process, the City is able to automate laborious tasks, improve procurement workflows, generate and maintain statistics, and simplify the process for vendors while reducing our impact on the environment.
To facilitate E-Procurement, the City utilizes BidNet Direct to aid in the solicitation process and DocuSign to facilitate contract execution. In order to view posted solicitations, vendors must register with BidNet Direct. Once registered, vendors will have the ability to view and respond to all posted solicitations for the City of Brighton.
How to do business with the City of Brighton
The City of Brighton encourages full and open competition and does not maintain a preferred vendor list; however, any company or firm wishing to do business with the City may submit a Vendor Information Form. The information collected through the form is offered to Department Directors and Program Managers as a database of qualified, potential respondents. Should the acquisition be below $50,000, the department in need may reach out directly for a quote or to make a purchase.
By City Code requirements, purchases over $50,000 must be formally solicited through sealed bidding. The City utilizes BidNet Direct to advertise and facilitate these acquisitions. Any company or firm interested in competing in the formal solicitation process must sign up with BidNet Direct to participate.